For senior living, home care, home health & hospice
Hire the Caregivers and Nurses You Need, Without Relying on Agency Staff
A trained recruiter works inside your ATS for $997/month per location, calling every applicant, verifying licenses, and booking qualified candidates into your interview calendar.
- per location, per month
- $997
- per hire
- $0
- risk-free
- 30 days
- License verified: Active, Nurse Aide Registry
- Phone screen complete
- Available: Nights and weekends
- Background check and TB test: Agreed
The frontline roles that keep your building running
Nursing & care
- CNAs
- Med Techs (CMT/CMA)
- LPNs
- RNs
- Restorative Aides
- Home Health & Hospice Aides
Dining, environmental & life enrichment
- Cooks
- Dietary Aides & Servers
- Housekeepers
- Maintenance Technicians
- Activities Assistants
Every nursing candidate's license or certification is verified with your state's nurse aide registry or board of nursing before they reach your interview calendar.
Built for four kinds of care
Senior Living
CNAs, med techs, nurses, and the dining and housekeeping teams that keep your building running.
Senior living recruitingHome Care
Caregivers who can start fast, cover the hours you need, and get to your clients.
Home care recruitingHome Health
Home health aides, LPNs, and RNs screened for licenses and territory before they reach you.
Home health recruitingHospice
Hospice aides and nurses who are ready for end-of-life care and on-call schedules.
Hospice recruiting
The Staffing Challenge
The real cost of short-staffing
Your CNA called off again. A med tech gave two weeks' notice. The night shift is running on agency staff at $280 to $400 a shift, and your DON is covering the floor instead of running the building.
Meanwhile, applications are sitting in your ATS. Caregivers apply to several communities at once, and the first one to call back usually gets them. When HR gets to the list days later, the good candidates are already gone.
65-100%
Annual Turnover
Constant turnover
Staff quit with little notice. Positions stay open for weeks. You're always playing catch-up, never getting ahead.
$4,000-8,000
/month per agency worker
Expensive agency staff
Agency costs are killing your margins. You're paying double just to keep doors open.
10-20 hrs
a week spent on recruiting
Overwhelmed HR
Your HR director or ED is buried in compliance, payroll, and employee issues. Recruiting falls through the cracks.
- Your permanent staff is burning out covering extra shifts
- You're risking state violations and quality scores
What happens to one applicant
Illustrative exampleWithout a recruiter
3 days to first call- Mon 9:12 AMMaria applies for your CNA opening.
- Mon 2:40 PMShe applies to two other communities.
- Tue 10:00 AMAnother community calls her first.
- Thu 3:30 PMYour HR director finally gets to the list and calls her.
She already accepted another job.
With KeepStaffed
As little as 2 minutes to first call- Mon 9:12 AMMaria applies for your CNA opening.
- Mon 9:14 AMYour recruiter calls her, completes the phone screen, and verifies her CNA license.
- Mon 9:29 AMOnsite interview booked for Tuesday, with notes attached in your ATS.
- Tue 11:30 AMShe interviews with your DON.
You make the offer before anyone else calls.
The Solution
A recruiter who calls your applicants before your competitors do
We're not a staffing agency. We don't place temp workers or charge per hire. Your recruiter works inside your ATS as part of your team, on your applicants, for your communities.
Pipeline · CNA · Oak Ridge Village
Example- Aisha K.
- Rosa L.
- Tanya S.
- Maria T.
- Darnell J.
- Maria T.
They call as your community.
Candidates hear your community's name, not an outside firm's. The experience feels like your team, because it is.
License checks before the interview.
CNAs, med techs, LPNs, and RNs are verified with your state's registry or board of nursing. Candidates without an active license valid in your state don't reach your calendar.
A structured phone screen for every applicant.
Shift availability, experience, certifications, pay expectations, and a heads-up about your background check and TB test, all documented in your ATS.
Interviews booked straight into your calendar.
Qualified caregivers are scheduled into your onsite interview windows with their screening notes and license verification attached.
Follow-up on the ones who don't answer.
Voicemail, email invite, and notes logged, so no applicant sits untouched.
Every call recorded and quality-checked.
Calls are recorded and transcribed, with candidates notified at the start. We check every call for quality and use the transcripts to build your weekly report, so you're never guessing how your applicants are being treated.
How It Works
From ATS access to your first interviews
Three steps, and your team only handles the last one.
We plug into your system
Your recruiter gets access to your ATS and learns each community's openings, shifts, and care levels.
Example- Paycom
- Recruiter access granted
We screen and qualify continuously
Every applicant gets worked. Nurses and CNAs get a license check, then a phone screen. Dietary, housekeeping, and maintenance applicants are screened on experience and availability.
Example- License:
- Verified
- Shift:
- Nights
- Start date:
- 2 weeks
You interview and hire
Qualified candidates show up on your interview calendar with notes attached. You make the offer.
Example- Onsite interview
- Thu 11:30 AM
- Notes and license
- Attached
Weekly reporting
See exactly what your recruiter did this week
Every Monday morning, you get a short email for each location: interviews booked, phone screens completed, and calls made, compared with last week. No logging in, no chasing anyone for an update.
Interviews booked, by community.
Who's coming in, for which role, and when.
What candidates are telling us.
Why candidates drop off (pay, shift, distance) and what they expect to earn, so you can adjust your postings.
A note from your recruiter.
What's working, what's hard to fill, and what we're focusing on next.
KeepStaffed weekly recruiting report
Oak Ridge Senior Living · Sep 22–28
- Interviews booked
- 11up 3 from last week
- Phone screens
- 19up 4 from last week
- Candidates reached
- 26up 2 from last week
- Call attempts
- 142up 12 from last week
By community
| Oak Ridge Village | 3 interviews |
|---|---|
| Maple Grove | 4 interviews |
| Cedar Point | 2 interviews |
| Willow Creek | 2 interviews |
What we're hearing
Pay 4,Shift/hours 3,Distance 2
Night-shift CNA applicants are thin at Cedar Point. Listing the night differential in the posting could help.
Pricing
About the cost of three agency shifts
No per-hire fees. No placement charges. Just predictable monthly pricing.
$997 a month vs. agency shifts
$997/month for continuous recruiting vs. $280–400 per shift for a single agency CNA.
Replace one full-time agency CNA with a permanent hire, and the savings in agency markup typically cover KeepStaffed 2 to 3 times over, every month.
Volume discounts
Multiple locations? Get 1% off per additional location (max 5% discount)
| Locations | Monthly total | Per location |
|---|---|---|
| 1 location | $997.00 | $997.00/location |
| 5 locations | $4,785.60 | $957.12/location |
| 10 locations | $9,471.50 | $947.15/location |
Standard Plan
$997/month
Per Location, Billed Monthly
Everything included at every enrolled location
- Nursing, caregiving, dining, housekeeping, and maintenance roles covered at every enrolled location
- Every applicant worked, every weekday
- Phone screening and license verification
- Works directly in your ATS (Paycom, etc.)
- Interview scheduling and coordination
- Weekly recruiting report every Monday
- Every call recorded, transcribed, and quality-checked
- Persistent candidate follow-up
- No long-term contracts
- Cancel anytime with 30 days' notice
Try us at your hardest-to-staff location. Full refund if you're not satisfied, no questions asked.
KeepStaffed vs. an HR director or a full-time recruiter
What you get compared with handling recruiting in-house or hiring a full-time recruiter.
Want to try it at one location first?
Full refund if not satisfied, no questions asked.
Questions operators ask
Pricing, contracts, and how your recruiter works.
Still have a question? Contact us